Privacy Policy

Definitions

In the interest of clarity and precision, we use the following definitions throughout this Privacy Policy:

Privacy Policy: This Policy as fulfillment of our information obligations to you under Articles 13 and 14 of the GDPR.
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Data: Personal data, i.e., any information about an identified or identifiable person to whom the Data relates. Concerning the above-mentioned individual, the obligation to provide information is fulfilled by making the information contained in the Privacy Policy available on an ongoing basis.
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You: You, and therefore the person whose Data we process in accordance with the Privacy Policy.
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We/Controller: UnitW Team Limited, reg. number: 78388036, address: Flat A, 8/F., Kingswell Commercial Tower, 171 Lockhart Road, Wan Chai, Hong Kong. You can contact us by post at the address above, or by email at info@unitwteamlimited.org.

In accordance with Article 27 of the GDPR, we have appointed an EU Privacy Representative to act as our direct point of contact for data subjects and supervisory authorities within the European Economic Area.
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Contact Role: EU Data Protection Team
Email: legal@unitwteamlimited.org

Scope of the Privacy Policy

This Policy applies to the processing of Data collected from:

People contacting Us, in particular by e-mail.
People accessing the website unitwteamlimited.org.

We collect and process various categories of Data depending on the specific form of cooperation and the nature of your interaction with Us. The Data We process includes, but is not limited to, the following categories, with other Data collected as required by the specific scope of engagement:

Technical & Usage Data (Website Visitors): IP address, browser type and version, operating system, time zone setting, device information, referring URLs.
Communication & Business Data: Name, email address, company name, job title, and the contents of any messages or files you share with us during B2B inquiries or support requests
Recruitment & Esports Roster Data: If you apply for a job or a position in our esports team, we collect your CV, portfolio, gaming aliases (e.g., Gamer Tags, Steam ID, Riot ID), match statistics, and contact details.
Marketing & Fan Community Data: Email addresses and preferences provided voluntarily to receive newsletters, event notifications, or merchandise updates.

Purposes, legal basis and duration of processing of Data

We process your personal data for the purposes set out below. For each purpose, we specified the legal basis for the processing and the criteria for the duration of processing for that purpose.

PURPOSE

LEGAL BASIS

PROCESSING PERIOD CRITERIA

Processing data to provide services and ongoing contact with Customers. Providing resources and services to Customers

Art. 6(1)(b) GDPR (if you enter into a contract with us directly) OR Art. 6(1)(f) GDPR (our legitimate interest in B2B communication if you represent a corporate entity) – conducting a binding contract and legitimate interest of the Controller, which is the delivery of resources and services to Customers as well as providing communication.

Until the termination of cooperation with a given Customer and the statute of limitations for claims.

Providing marketing materials, sponsor information, event notifications, or campaign updates strictly upon the direct request or inquiry initiated by the User.

Article 6 (1) (a) of the GDPR – explicit consent of the User, which is granted by voluntarily initiating contact with the Controller or requesting to receive promotional materials, sponsor updates, or campaign information.

Until the fulfillment of the requested interaction or until the withdrawal of consent by the User (e.g., by contacting Us with a request to stop receiving further communications).

Handling pre-contractual inquiries, business communications, and requests regarding our Services, potential partnerships, or commercial cooperation received through website contact forms, email, or other communication channels.

Article 6 (1) (b) (f) of the GDPR – taking steps at your request prior to entering into a contract and legitimate interest of the Controller, which is to efficiently address business inquiries, communicate with prospective Customers, and manage prospective business relationships.

For the duration of active communication and negotiations, and for up to 12 months after the last interaction, unless the communication leads to a commercial agreement.

Handling scouting for esports rosters.

Article 6 (1) (b) of the GDPR – taking steps at your request prior to entering into a contract.

For the duration of the recruitment/scouting process and up to 6 months after its conclusion, unless explicit consent is given to store data in our talent pool for future opportunities.

We only process Data for as long as it is necessary. Once the data has fulfilled the purpose for which it was processed, it will be deleted or anonymized, unless we are required or authorized by law to retain some or all of it.

Data We don’t process.

We do not knowingly collect or store Personal Data from children under 16 without appropriate authorization or parental consent. If you are under 16, please do not submit any Personal Data through our Website or recruitment forms without the consent of a parent or legal guardian. If We become aware that We have collected Data from a child under 16 without legal grounds, We take immediate steps to remove that information.

We also do not process any Sensitive Data, such as racial or ethnic origin, membership in political parties or political opinions, religious or philosophical beliefs, trade union membership, genetic/biometric data, health, sex life or sexual orientation. Nor do we collect any information about criminal convictions and offenses.

If you believe that We have collected such information, please directly contact Us immediately in order to delete this information and resolve issues.

Data recipients

In some situations, we transfer your Data to third parties. Their recipients may be:

Entities to whom we outsource Data processing services will include our contractors, accounting entities, law firms, hosting, CRM, tools, and other entities necessary to fulfill our obligations;
Public authorities, including the Police and other law enforcement agencies, in connection with their proceedings under the relevant provisions of law.

We ensure that our processors are fulfilling all obligations and requirements stemming from art. 28 GDPR.

Your rights

You have the following rights under the above-mentioned regulations:

Right to withdraw - you have the right to withdraw your consent where you have previously given your consent to the processing of your Data;
Right to object - you have the right to object to the processing of your Data if the processing is carried out on a legal basis other than consent. If your Data is processed for direct marketing purposes, you have the right to object at any time, and we will stop processing your Data for such purposes immediately.
Right to be informed - you can ask Us what categories of your Data is being collected;
Right to erasure (right to be forgotten)- you can ask Us to delete your Data;
Right of access - you can ask Us to provide the list of actual Data values collected;
Right to rectification - you can ask Us to correct your Data in a situation when such data available Us or disclosed to third parties is inaccurate or incomplete;
Right to restrict - you can ask Us to introduce the restriction regime on the processing of your Data, so that in each case the data may be processed only upon separate consent from you.
Right to data portability - if We process your Data based on your consent, or the processing is carried out by automated means, you may request to receive your Data in a structured, commonly used and machine-readable format, and to have Us transfer your Data directly to another Controller, where technically feasible unless the exercise of this right adversely affects the rights and freedoms of others. (Controller is a natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of your Data).
Right to lodge a complaint - if you believe that we have infringed your rights, We encourage you to contact us first so that We can try to resolve your issue or dispute informally. You also have the right to lodge a complaint with a competent data protection supervisory authority, in particular in the EU Member State of your habitual residence, place of work, or place of the alleged infringement.
Storage of your Data - We will try to limit the storage of your Data to the extent that storage is necessary to serve the purpose(s) for which the Data was processed, to resolve disputes, enforce our agreements, and as required or permitted by law.

To exercise any of these rights, please contact Us and We will respond to your request within a reasonable timeframe and notify you of the actions taken.

International Data Transfer

We operate a global digital infrastructure to provide our Services, prioritizing data storage and processing facilities located within the European Economic Area (EEA).
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As our controlling legal entity is registered in Hong Kong, certain administrative, technical, or support processes may require your Data to be accessed or transferred outside the EEA. In such cases, we ensure that these cross-border transfers are strictly safeguarded in compliance with GDPR requirements. We rely on legally approved mechanisms, including the Standard Contractual Clauses (SCCs) adopted by the European Commission, or decisions of adequate protection, to guarantee that your Data remains secured to European standards regardless of where it is processed.

Personal data retention

We will only retain your Data for as long as reasonably necessary to fulfil the purposes for its collection, including for the purposes of satisfying any legal, regulatory, accounting or reporting requirements.
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We will not keep your Data for any longer than is necessary for the scope of the reason(s) for which it was collected.
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Your Data will be stored according to the following factors which determine the period of how long it will be kept:

our objectives and requirements;
the types of Data in question;
the purposes for which Data in question is collected, held and processed;
our legal basis for collecting, holding and processing that Personal data;
any legal obligation to store such information.

We ensure that Data kept is regularly reviewed against such criteria to assess whether it should be kept any longer.

Automated Decision Making

We do not make decisions by automated means, including profiling.

Privacy Policy changes

This Privacy Policy is effective as of the date of publishing on this Website and will remain in effect except with respect to any changes in its provisions in the future, that come into force and will be applied immediately after they are published on the Website.
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We may update and/or change the terms of this Privacy Policy, and We will notify you by revising the date at the top of this policy and, in some cases, We may provide you with additional notice such as adding a statement to Website by emailing you directly prior to these changes taking effect, so that you aware of the type of Data We collect, proceeds and storage, and how it will be used, and under what circumstances, if any, We may disclose such information.
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This Privacy Policy was last updated on July 21, 2026.